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Use Outlook without an email account
The offline Outlook Data File. When you are online, this file is automatically synchronized with the server so that both copies are the same, and changes made in either copy are made to the other.
You can configure Outlook to automatically start offline if a connection to Exchange cannot be established. You can also manually switch between the online and offline connection states and choose which Exchange folders are kept up-to-date locally on your computer. If you use an Exchange account, it is recommended that you use it with Cached Exchange Mode.
Most of the reasons to work offline are eliminated when you use Cached Exchange Mode. The lack of a network connection is virtually transparent to you because you can continue to work with your items. You work with your information on your computer, and Outlook synchronizes it with the server. Whether you are at the office, at home, or on an airplane, network changes or availability are transparent to you.
When your connection to Exchange is interrupted, you can continue to work with your data. When a connection is restored, Outlook automatically synchronizes changes, and the folders and items on the server and on your computer are once again identical. Outlook manages your connection to the server and keeps your data up-to-date. There is no need to switch to working offline and to keep trying to reconnect to the server — it is all automatic.
The only time when you might still choose to work offline is when you want greater control over what is downloaded to the local copy of your Exchange mailbox. This can include situations where you are using a connection device or service that bases the charges on the amount of data that you transfer. Cached Exchange Mode keeps everything up-to-date. What if you aren't using an Exchange account? The fastest way to work offline is to use the default Outlook settings.
If you want to customize the settings, including where to save the offline Outlook Data File. By default, the Prompt me at startup so I may choose to work offline or online check box is selected.
If you want Outlook to always work online when a connection is available, clear this check box. After the offline Outlook Data File. If you want to customize the offline Outlook Data File.
Create an offline Outlook Data File. Click Account Settings , and then click Account Settings. On the E-mail tab, select the Exchange Server account, and then click Change.
In the File box, type the path to the file that you want to use as the. The default file name is Outlook. Offline folders are stored in your Offline Folder file.
Any changes made on the server running Exchange or on your computer while you are offline are synchronized when a connection becomes available.
Changes to a. When you are working offline, you work with the contents of an offline folder exactly as you do with a folder that is on the server running Exchange.
For example, you can change and move items in your offline Inbox and send messages that are placed in your offline Outbox. You continue to receive new messages in your mailbox on the server running Exchange. However, you will not be aware of these changes on the server until you connect to the network. When you need to update the contents of the offline folder, you synchronize the folder with the server and then continue to work offline.
Any item that you delete from either the offline folder or the corresponding server folder is deleted from both folders when synchronization occurs. Note: If you are using Cached Exchange Mode, you are always working with an. Cached Exchange Mode allows you to work uninterrupted if your server connection is lost or if a network connection is not available.
The procedures that follow in this section are not applicable to your configuration. Select or clear the Prompt me at startup so I may choose to work offline or online check box, and then click OK. If you clear the check box, Microsoft Outlook will automatically start offline if a connection to the server is not available. Click Yes to copy the data from the server to your new Offline Folder file. Note: Beginning with Microsoft Office Outlook , a new Offline Folder file format was introduced that offers greater storage capacity for items and folders and supports multilingual Unicode data.
A file that is created in this format is not compatible with earlier versions of Outlook and cannot be opened in an earlier version of Outlook. Make a note of this password, as you'll need it when you add your account to Outlook. Use the instructions at the beginning of this article to add your account to Outlook, but when Outlook asks for your password, enter your app password. You can use an Outlook. Although Microsoft currently supports only Outlook versions Using a supported version gives you full access to your Microsoft personal email account, which includes access to your email, calendar, and contacts.
Using an unsupported version gives you access to the email in your account, but you won't be able to get to your calendar, contacts, or tasks. In the About Microsoft Office Outlook dialog box, the Outlook version number that you're interested in is on the first line, directly after the words Microsoft Office Outlook If there's another version number at the end of the first line in your dialog box, disregard it.
The following screenshot shows the location of the Outlook version number on the first line in the dialog box. Do one of the following, depending on whether your Outlook version is supported or unsupported:. If you have a supported version This path will give you full access to your email account.
If you have an unsupported version a version earlier than If possible, update Outlook to a supported version. To do this, go to Step 2: Update Outlook if your current version is unsupported. This is the best approach if your current version is unsupported, because it will give you full access to your email account.
If you can't update Outlook to a supported version, for example because a policy of your organization doesn't allow it, go to Step 3: Start the new-account setup process.
This path will give you access to your email, but you won't be able to get to your calendar, contacts, and tasks. To start the new account setup process, add a new profile if you already have an email account in Outlook or continue without adding a new profile if you don't.
Add a new profile. Select Mail. The Mail Setup - Outlook dialog box appears. In the Profiles section, select Show Profiles. The Mail dialog box appears. Under When starting Microsoft Outlook use this profile , select Prompt for a profile to be used. Select OK. Go to Step 3: Complete the new account setup process.
Don't perform the next procedure, Continue without adding a new profile. Too technical. Not enough information. Not enough pictures. Any additional feedback?
Submit feedback. Thank you for your feedback! Email Provider. IMAP Settings. POP Settings. SMTP Settings. Microsoft Outlook Hotmail Live.
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